FleetPlus vs spreadsheets
A spreadsheet is not the source of the data. It is a hand-made copy of it, and every gap between copy and original surfaces at close.
| Criterion | FleetPlus | Spreadsheet |
|---|---|---|
| Where the data comes from | The transaction itself, recorded as it happens | Typed in by hand from paper receipts |
| When the report is true | Live, at any moment | Once entry is finished — usually month end |
| Auditability | Every line ties to before/after photos and a certified provider | A line of text, editable without a trace |
| Preventing overspend | A spend limit blocks the transaction before it happens | Prevents nothing — it records what already happened |
| Multiple users | Permissions per role and branch, and a record of who did what | Several copies of the file, and no way to tell which is current |
| Accounting integration | One tax invoice, plus APIs into your systems | Copy and paste into the accounting system |
The short answer
A spreadsheet needs a person to type into it, which makes it exactly as late as that person is and exactly as accurate as they are. FleetPlus produces the record from the transaction itself, as it happens, so there is no entry step to fall behind or get wrong. In practice the difference is that "how much did Riyadh branch spend on tyres this month" has an answer now, rather than after the file is updated.
We're Here to Help
Have any questions? We'd love to hear from you
Contact Us
(+966) 9200 311 70Address
Imam Abdullah Ibn Saud Ibn Abdulaziz Rd, Al Yarmuk, Riyadh 13243, Saudi Arabia